Job Id: 258932
Facilities Maintenance Coordinator/Receptionist $18-$20 DOE
Location: Temecula CA
Schedule: Monday to Friday 8.30am to 5.30pm Temp to Hire
Position Overview:
Assist managers in maintaining our commercial properties by working with managers tenants vendors and staff to ensure completion of work in an efficient and professional manner.
Primary phone contact promoting a positive working relationship between property and facilities managers and vendors.
Job Duties
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Answer phones Sort and distribute mail Create correspondence.
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Determine tenant/vendor needs and assist them or direct inquiries to appropriate personnel.
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Type work orders daily explain to tenants and vendors the cost responsibility
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Schedule vendors confirm work is completed match work order with invoices submit for payment.
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Make sure contracts are signed keep paper and electronic copies type up new contracts and prepare 30-day notices to cancel.
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Process bid requests get vendor proposals type estimates prepare service requests.
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Schedule vendors for repairs and update log.
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Set up accounts and order and maintain all bins for our properties.
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Handle security of and control of all project keys through check-out system.
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Handle fire and computer alert alarms work with fire department to become familiar with boxes and keys.
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Download digital photos and transfer them to the property folders online.
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Assist property managers with clerical requests.
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Assist and cross-train with other employees within department.
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Report to and assist Operations Manager with any other related tasks as needed.
Skills/Qualifications
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Two years of property management/facilities maintenance (or equivalent) administrative experience.
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Proficient in Microsoft Office (Outlook Word and Excel).
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Some knowledge of Yardi and Photoshop a plus.
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Background Check Required.
Please include your or EMAIL AND CELL so we can contact you for interview – Urgently hiring!